This Help File Page was last Modified on 01/05/2024
❑The MKMS Accounts Receivables module provides the functionality needed to maintain a detailed Subscriber database, manage Sales, Collections, the Billing of Recurring Billing, Posting of Receipts, printing Invoices and Statements, printing Receivables and Sales Analysis Reports and performing the dozens of other tasks necessary to properly manage your Company's Accounts Receivable. and also provides access to the Prospect Form
•The Receivables module is accessed from the MKMS Desktop by Choosing the Receivables Tab
•To view the Subscribers Form, Select the Subscriber Icon (or Press the F-3 function key).
MKMS Desktop - Receivables Tab - Subscribers (F3) Icon
❑To properly start the Receivables System module:
a)To get a more complete understanding of what needs to be done, read this Receivable Module Overview chapter completely.
d)Enter your Company's Employees, at least the Sales Personnel.
ii.Each of those module's Overview sections provide a reminder that those additional types of Employees should to be entered.
d)Complete all of the required User Options and the Receivables - General Maintenance items and any other documented entry requirements, as needed (see the "What should I do First?" discussion below for detailed information about this step).
e)Define Sales Categories describing what your Company sells.
i)Establish each Subscriber's Starting Balance.
k)Familiarize yourself with the Contacts feature.
❑What should I do First?
•Read the User Options for Accounts Receivable chapter and completed these Forms:
3.Tax (Sales Taxes) tab
➢Note: The Personal Options tab should also be completed (if you have not already done so)
•Read the Receivables - General Maintenance Menu chapter and its linked sub-chapters for detailed instructions of the following steps:
✓At a minimum, the General Maintenance Menu items listed below must be defined:
▪Attrition Types - Define codes and descriptions identifying how an Account was acquired, and why an Account was lost.
✓These General Maintenance Menu items may not be required initially, and are only needed if they would be required to meet your Company's current or future business model:
i.Due Day Month - Activate/deactivate and re-describe the Due Day Month Descriptions, if needed.
b.Late Fee Groups - These are only required if your Company will be implementing Multiple Billing Cycles.
i.Warehouses - For Companies who will be using the Inventory Tracking System, the Warehouse(s) in which your Company's Inventory Items are (will be) stored may be defined, and linked to the appropriate Company Division.
e.Payment Gateways - These are only required if you accept Credit Cards and want to process those transactions through MKMS.
f.Pricing Markup Groups - These are only required if your Company will be implementing certain special Discount Rates.
•Read the Receivables - Other Maintenance Options chapter and its associated sub-chapters for detailed instructions for the following steps
✓Employee - This Form and its many Tabs provide the required fields for entering Employee information
✓Sale-Purchase Items - Create codes and descriptions for each type of Recurring Revenue Services (e.g., Monitoring, Open & Close Services, Lease Fees) and other types of Sales (e.g., Installations, Service Calls, Inventory, Labor, Late Fees) for which your Company Invoices.
•Electronic Funds Transfer Information - If the Company will be using Electronic Funds Transfer for receiving Subscriber payments and an arrangement with the Electronic Funds Processor (or a Company whose data/transaction import system is compatible with them) has been implemented, the required information for processing EFT transactions is defined in the Bank Maintenance Form.
✓For a general explanation of the Electronic Funds Transfer process, see How to Get Paid via Electronic Funds Transfer.
✓See the Bank Maintenance Form for additional information
❑Once the basic data entry processes are completed to properly set-up the Accounts Receivable System module:
•Perform the Daily Procedures, as required.
•Monthly (at least) perform the Periodic Procedures, as required.
•Measure your success by Reporting the Results.