This Help File Page was last Modified on 12/05/2019
How to Get Paid via Electronic Funds Transfer
This Help File Page was last Modified on 12/05/2019
•It saves everyone money and time.
•It's cost is nominal for both your Subscriber and your Company.
•It adds convenience for your Subscribers.
•The steps outlined below are meant to provide a quick overview, to give you some general directions for how to get paid by Electronic Funds Transfer.
•Each step is explained in detail elsewhere in the related Help File - Chapter Links.
❑There are two types of Payment Gateways (Electronic Payment Processors)
2.Manual Payment Gateways (any number of Banks and other independent Credit Card Electronic Payment Processors)
•See the InnoEPay chapter for that information.
❑Understanding how Electronic Funds Transfers - Bank Drafts and Credit Card payments - are set up and then processed within MKMS:
•Set Up steps:
b)Define/Update those Payment Gateway(s) that will be used by your Company
•Use any of of the processes listed below to accept Auto Drafts and Credit Cards as payments from your Subscribers:
a)Use the E-Payment dialog to accept individual payments from your Subscribers:
c)Use the appropriate Payment Gateway to process those payments
•These are the steps that must be completed to enable and then use a Fully automated Payment Gateway:
2.Update the Payment Gateway information in MKMS as may be required.
6.Thereafter, the Fully automated Payment Gateway [i.e., InnoEPay, Authorize.net, or Forte.net] using the MKS ePay Service will automatically create the appropriate Invoices on a daily basis - based on the Billing Day assigned to each Billing Cycle - and process the Bank Drafts and Credit Card payments for these Invoices, then create Receipts and make Deposits as those Payment Transactions clear.
B.The Electronic Funds Transfer Process is setup and executed as follows when your Company is using a Manual Payment Gateway:
•These are the steps that must be completed to enable and then use a Manual Payment Gateway provider:
1.Sign up with (typically) the Bank that will provide Gateway services to your Company and identify that Bank in MKMS
2.Update (most have been created already) the Payment Gateway information in MKMS as may be required.
3.Confirm what File Format will be required by that Manual Payment Gateway to process those Bank Drafts and Credit Card payments.
4.Create at least one Billing Cycle and assign the designated Bank (see Set Up step 1.)
7.Use the Post Auto Drafts Form to execute the Bank Drafts and Credit Cards Payment Batch transactions..
9.Transmit the resulting Payment Transactions File(s) to the appropriate Bank(s)
❑More details for each of the steps outlined above:
Bank Form - For the associated Manual Payment Gateway
•Create at least one Billing Cycle for EFT (Electronics Funds Transfer) processing.
✓If more than one EFT processor is used, create a separate Billing Cycle for each.
Billing Cycles Form - E.F.T. Billing Cycle - Bank assigned for use by the manually executed Auto Billing process
Recurring Information Form - Billing Information section - With an EFT Billing Cycle assigned
•Run the Auto Billing process for (each of the) EFT Billing Cycle(s).
Run the Auto Billing process for the EFT Accounts
•Open the Post Auto Drafts Form.
✓Choose the EFT Billing Cycle
✓The correct Bank name (which has the associated EFT information) for both Credit Card and Bank Draft processing should be inserted automatically.
✓Choose Generate Payment Batch option.
Post EFT Cycle in Post Auto Drafts dialog
✓When the Post Auto Drafts process finishes,Choose the Show Batch List option on the the Post Auto Drafts Form to open the Payment Batch / File Generation dialog.
•The Payment Batch / File Generation dialog just accessed by selecting the Show Batch List option on the Posy Auto Draft Form - provides a list of all the Payment Batch Files previously generated within a User specified Date Range,
✓On this ePay Generate File Form you may view the status of each Payment Transaction, and/or Print, Email, or Export the contents of the Payment Batch File Detail (its Grid)
✓Using the Generate File option you can generate the Payment Transactions file - formatted as required by your Bank (or other Manual Payment Gateway) - that is used to transmit these Payment Transactions recorded in the Payment Batch files for any Manual Payment Gateway used by your Company..
a.The file to be transmitted is created automatically by the system based on the selected Credit Card and Bank Draft processor.
b.Transmit this file to the Bank in the manner they require.
Payment Batch / File Generation dialog is accessed from either the Auto Bill or Post Auto Draft Form
➢Note: In previous versions on MKMS, the generation of a Payment Transactions text file for a Manual Payment Gateway was done from the Post Auto Drafts Form,
a)The new Post Auto Drafts Form creates a generic Payment Batch file on demand when the Generate Payment Batch option is selected,
b)Now, to generate the specialized Payment Transactions text file required by a specific Manual Payment Gateway:
i.the Payment Batch / File Generation dialog is accessed from the Post Auto Drafts Form
ii.Here a User will see a list of, and be able to select any Payment Batch file in that list
iii.Then - using the Generate File option - which will automatically generate the specialized Payment Transactions text file required by your Company's Manual Payment Gateway
❑Periodically, print and review the Auto Draft Accounts Report to ensure the information is up to date, particularly checking each Credit Card's Expiration Dates.
Auto Draft Accounts - Options tab