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Recurring Revenue: Defining Automatic Billing

This Help File Page was last Modified on 02/27/2017

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Recurring Revenue: Defining Automatic Billing

This Help File Page was last Modified on 02/27/2017

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Recurring Revenue: Defining Automatic Billing

This Help File Page was last Modified on 02/27/2017

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Recurring Revenue can be the lifeblood of any Company, but particularly a Burglary Alarm Business.

The ability to accurately and easily create Invoices for Recurring Revenue is a critical step toward the successful implementation of the Accounts Receivable module.

The flexibility of this Automatic Billing system will allow the automation of virtually any recurring billing requirement your Company may have.

This Recurring Revenue Form is where these recurring billing requirements are defined for each Subscriber.

 

Recurring Revenue rules may be added, updated or deleted at any time.  To do so:

Press F3 to open a Subscribers Form.

Press F2 Search on the Navigation section of the Subscribers Form to locate the appropriate Subscriber record,

Open the Subscriber Options Menu on the Navigation section of the Subscribers Form, Select the Receivables sub-menu, then Choose the Recurring Revenue option.

By default, the Recurring Information Tab will be displayed.

 

HelpFilesAutoBillOpenTerm

Recurring Revenue Form - Recurring Information Tab - Open Term  entry

 

This Recurring Revenue Form may be Re-sized by Dragging the Top and/or Bottom up or down, and/or the Right side in or out.

Certain special fields are not visible unless the Slide-Bar on the left is Dragged Down to show them (specific instructions for those special fields are included later in this chapter).

 

Navigation Menu - The abbreviated Navigation Menu is located at the top of the Recurring Information Tab on the Recurring Revenue Form.

 

HelpFilesRecurringRevenueRecordsListIcon

Recurring Information Tab - Navigation Menu - List Icon

 

This Navigation Menu provides Record Movement, New, Delete, Save, Cancel and Refresh options, plus the List option.

 

List Icon (see mouse pointer in illustration above) displays a Grid List of all Recurring Revenue records defined for this Subscriber.

 

HelpFilesRecurringRevenueFormGridView

Recurring Revenue Form - List View

 

Click the List Icon to display the associated Grid Data.

The columns of Grid Data may be rearranged, filtered, sorted, and exported as a PDF file and/or an Excel formatted file.

 

HelpFilesGrayGridFind&ClearOptions

 

Find - Enter text to search for a specific record, then Click the Find option.

Clear - To remove the text to search for entry, Click the Clear option

Click the List Icon again to Close the List View and return to the Record Editing View.

 

HelpFilesRecurringRevenueRecordsListIcon

 

To locate a specific Recurring Revenue record, open the List View and Select that Recurring Revenue line item.

Click the List Icon again to return to the Recurring Information Tab.

That Selected Recurring Revenue record will be displayed within the Recurring Information Tab.

 

See the Grids & Lists - Print Preview - Export Data chapter for complete information on using the List View, including its Export & Print options.

 

Setting Up a new Recurring Revenue rule:

Click the HelpFilesNavigatorMenu-StandardInsertIcon to start a Recurring Revenue entry in the Recurring Information Tab on the Recurring Revenue Form

The first step is to indicate whether this is:

a)an Open Term billing entry for ongoing services like a charge for Monitoring or Opening & Closing Services, or

b)an internally financed Fixed Term equipment sale, installation sale, or lease-purchase which, once it is paid off, will automatically cease to be billed.

 

Choose which type of Recurring Revenue entry this will be using the Drop-Down Selection box provided.

Open Term - See the Defining Open Term Recurring Billing chapter for complete information on Open Term billing.

Fixed Term - See the Defining Fixed Term Billing chapter for complete information on Fixed Term billing.