Version 5.1.33.X Accounts Payable New Features

This Help File Page was last Modified on 06/24/2013

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Version 5.1.33.X Accounts Payable New Features

This Help File Page was last Modified on 06/24/2013

Welcome to the Summary Page which describes the major New Features added to the Accounts Payable System within the MKMS Version 5.1.33.X Release.

This New Features Table contains three columns of data relating to each of these New features:

1.Program Module(s) Affected - This column lists the specific modules that were improved.

2.Chapter Links - This column lists of the link(s) to the chapter(s) where the previous instructions, illustrations and explanations have been revised to reflect the program changes and/or enhancements.

3.Description of the Enhancement - A brief explanation of the new features, functions and enhancements that have been added in this release with links to all of the affected chapters and some related chapters, also.


Understanding the New features Chart:

All of the Program Module(s) that are Affected are listed.

The Chapter Links are provided for finding the instructions, illustrations, and details on the operation and usage of the new feature(s).

A brief Description of the Enhancement is shown, sometimes with additional Chapter Links.


Program Module(s) Affected

Chapter Links

Description of the Enhancement

Accounts Payable System


Displayed on a Widgets Dashboard - now included as part of the main MKMS Form - the new Widgets feature provides a User Specified selection of Information Snapshots - shown either as a tabular listing or a chart - that may be instantly updated with the most current information at the Click of a button.

More detailed information about these Accounts Payable System related Widgets may be found within the chapters listed below:

1.Bills Due - Lists those Invoices from Vendors which are Unpaid and have a Due Date identified that meets the selected Data Range.

2.Top 5 Vendors - Lists, based on the selected Configuration Option, those 5 Vendors with the most Purchases, whether Paid or Unpaid, based on Purchases (including Sales Tax) that were dated within the current year (to date).

3.Bills -vs- Payments - Provides a Pie Chart view which compares the Dollar Volume of Bills (Invoices from Vendors) that were recorded, versus the Dollar Volume of Payments (Paid to Vendors) that were recorded within the Current Calendar Month.

4.Income -vs- Expense - Provides a Bar Chart which compares Income (Sales Invoices to Subscribers) to Expenses (Bills for Purchases from Vendors) entered within the most recent three months.

5.Expenses Breakdown - Provides a Pie Chart and Legend which displays up to the 5 General Ledger Accounts with the greatest Expense value - based on the Department(s) selected in Configuration Option.

6.Bank Balance - Displays a Pie Chart and explanatory Legend showing the Current Balance as listed in the Chart of Accounts report in the General Ledger System for each Bank Account defined in the Bank Maintenance Form.

7.Favorites - Displays three option buttons -  each representing one of three different record types.  These buttons provide a Drop-Down list of the current User's Favorite account names.  Selecting one of these account names will open the related Form with that specific account already opened.

8.Quick Search - Provides easy access to a Search utility  which offers a utility for locating the Name previously entered on a Subscriber, Prospect or Vendor Form, with Double-Click access to that Form.  (The Search option, located on the Other Shortcuts Menu, provides a Global Database Table Look-up function that is more advanced than this Widget provides.)

9.Cash Required - Displays the Bills Due, Receipts, and Required Amount (Bills - Receipts = Cash Required) for Today (the default), the current Week and the current Month.

Accounts Payable System


Calls Report

The Calls Report will now allow the User to set the Date Range for both the Starting and Ending Date and Times to be reported.

By default, the Starting Date will be one month prior to Today at 8:00AM and the Ending Time will be Today at 8:00PM.

All defaults may be changed, as needed.

Accounts Payable System

Accounts Receivable System

Bank Transactions

Bank Maintenance

The Bank Transactions Form has been completely redesigned.

Receipt Refunds and savable Comments are now available.

Bank Transfers are now a selectable Transaction Type.

General Journal Entries are now a selectable Transaction Type.

Status - The User may now Choose to further limit which of the selected Transaction Types will be included in the Transaction Register based on each Transaction's Status: (i.e., All (Transactions regardless of this Status), Cleared Only (have been Reconciled), Not Cleared Only (have not been Reconciled), or Voided Only Bank Transactions).

An automatically populated Current Balance field has been added to the Bank Transactions Form.

A new Show GL Transactions button displays the General Ledger Account Register entries that were created for a selected record.

Note: The Show GL Transactions feature is not retroactive.  

  It is enabled only for those transactions that are posted after    this MKMS Version 5.1.33.X Release is installed.


A new Current Balance field has been added to the Bank Maintenance Form.

Accounts Payable System


The new Vendor's Folders function allows you to predefine the VendorFolderPath (in Company Settings) into which saved Documents, specifically where Scanned Documents for Vendors will be stored, by entering the default Drive, Path and Folder name (e.g., c:\VenDocs), under which the Scanned Documents for each Vendor will be stored in a sub-folder named with the Record ID of that Vendor.

Accounts Payable System

Accounts Payable As Of Report

This is the new Accounts Payable (As Of) Report provides an automatic "look-back" capability for any Date within any Month in the past for which Purchase and Payment records have been entered within the MKMS Accounts Payable System module.

Accounts Payable System

Purchase Analysis Report

The revised Purchase Analysis Report now provides a Drop-Down Selection List to Choose either a Pie or Bar Chart (and its associated Legend) be included as part of the Purchase Analysis Report output

This Chart capability is offered when either the All Vendors and One Item, or the One Vendor and All Items choice is made.

Only when one of these option sets is selected above, will the Charts Drop-Down Selection List will be displayed.

Accounts Payable System

Bank Reconciliation

A new Bank Reconciliation Form now provides a more intuitive and streamline method to Reconcile a Bank Statement.

Deposits are now Summarized by Batch Number (with Drill-Down feature available to view each Receipt)

Check Payments are now Summarized by Check Number (with Drill-Down feature available to view each Bill that was Paid)

Refunds are now listed (with Drill-Down feature available to view Refundinformation)

Journal Entry is a new Transaction Description  (with Drill-Down feature available to view previously Posted General Journal Entries which affect the selected Bank Account)

Note: This feature is only available for General Journal Entries Posted after this version has been installed.

Accounts Payable System

Purchase Orders

A new Inventory Delivery Date field has been aded to the Detail Line Item of Purchase Orders to identify the Date on which that Inventory Item is expected to be received.

Accounts Payable System

Search PO

Purchase Orders


The Purchase Order Form will now be displayed showing the Purchase Orders you requested using the Search PO option on the Accounts Payable Menu, with the Vendors Form now

shown in the background.

Accounts Payable System

Search Bill



The Bill Form will now be displayed for the selected Invoice Number you requested using the Search Bill option on the Accounts Payable Menu, with the Vendors Form now shown in the background.

Accounts Payable System



Payment Type - If a Payment is made via an Electronic Transfer of funds from your Bank to this Vendor's Bank, use my now use a new Drop-Down Selection List to Choose EPay.

Confirmation # -  If this Payment was made via an Electronic Transfer of funds, you may now enter the Confirmation Number if it is provided by your Bank.

Accounts Payable System

Accounts Payable Reports

The following Accounts Payable Reports had their User Interface improved and now include an Options tab, and/or a Preview tab, and/or in most cases a Data View tab.

Accounts Payable Summary

Accounts Payable (As Of) Report

Bills On Payment Hold

Cash Requirements Report

Check Register

Credits Issued

Form 1099 Report

Purchases Analysis Report

Purchase Category Codes

Purchase Order Listing

Recurring Purchases Listing

Recurring Purchases Preview

Taxes Billed

Unallocated Payments

Unprinted Checks

Unreconciled Items

Vendor Ledger Card

Vendor Purchase History