Vendor Ledger Card

This Help File Page was last Modified on 04/03/2017

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Vendor Ledger Card

This Help File Page was last Modified on 04/03/2017

The Vendor Ledger Card provides a simple to read document containing all of the Accounts Payable related Financial Transactions for the selected Vendor's Account.

The Vendors Form must be open to access this report.

Select the appropriate Vendor using the F2 Search function.

On the Vendors Form's Actions Menu Click the Reports Icon

 

HelpFilesVendorsFormReportsIconMenuOptions

Select the Ledger Card option.

 

Assuming the correct Vendors Form is currently open, there are two additional ways to access the Ledger Card dialog:

a)From the Backstage Menu System Select Reports and Choose Payable Reports, or

b)From the Quick Access Menu, Select Reports and Choose Payable Reports.

Then, Select Vendor Ledger Card

 

Vendor Ledger Card tabs - There are three tabs on the Vendor Ledger Card dialog.

Options - Initially only the Options tab is shown (until you make your Options selections and Select Print).

 

HelpFilesVendorLedgerCardDialog

Vendor Ledger Card - Options tab

 

Full Report - The Vendor Ledger Card is available as a Full Report - the default - or as a date restricted report when a specific Report Date Range is defined.

By Dates - If By Dates is selected, enter From and To dates using the Drop-Down Calendar/Date Entry field es provided.  

By default, a Date Range representing the last three months up to Today will be presented.

 

HelpFilesVendorLedgerCardByDates

Vendor Ledger Card - By Dates option

 

Customizing this Vendor Ledger Card - Check any or all of these available options to customize what is reported.

Show Bill Comments - The Bill Form, used to enter Purchases from Vendors, has a field into which you may enter general comments about that Bill.

Show Line Item Comments - Each Detail Line Item on a Bill Form has a field into which you may enter specific notes about that item.

Print From Newest to Oldest - Normally, transactions are listed from the oldest to the newest.  You may reverse that order.

Show Payment line item details - Include complete information as to what the Check paid.

Print - Click the Print button HelpFilesPrintButtonNoIcon to Preview and optionally Print (to a File or a Printer) this Vendor Ledger Card report.

To Exit this Report dialog, Click the Close button HelpFilesReportDialogCloseButton toward the bottom of the Options tab.

 

Preview - The Preview tab presents the report which resulted from the Options you've selected.

Up Arrow/Down Arrow - hi - Moves the report one line up, or one line down, respectively.

Page Up/Page Down - Moves the report to the previous or next page, respectively.

 

HelpFilesVendorLedgerCardSample

Vendor Ledger Card - Preview tab

 

Home - HelpFilesHomeKey- Using either the screen Icon or your Keyboard's Home key, moves the report to the top of the first page.

End - HelpFilesEndKey- Using either the screen Icon or your Keyboard's End key, moves the report to the bottom of the last page.

Arrows - The arrows allow you to move back and forth, from page to page.

Number - Indicates the page number you are viewing.

You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately.

If you enter an invalid page number, it will be ignored.

Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen.

Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view).

Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen.

Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage.

 

HelpFilesPercentageOfViewAdjuster

When you Click the Zoom To Percentage button, the Percentage selector will be displayed.

You may then Click the Up  or Down arrows to set the exact amount of Zoom you want.

Print - Click the Print button to Print (to a File or a Printer) HelpFilesPrintIconthe displayed Vendor Ledger Card report.

Email - Click the Email button HelpFilesEmailButtonto send the Report to an Email Address of your choosing.

To Exit the Preview tab and Close this Report dialog Form, Click the Close box HelpFilesCloseBoxon the right at the top of the Preview tab.

 

Data View - This view provides a tabular (spreadsheet style) presentation of the selected data.

 

HelpFilesVendorLedgerCardDataView

Vendor Ledger Card - Data View tab

 

Arrows - Click the arrows to move through the record.

Export - Exporting the data from this Data View Form (note the "fly-over" help available on these buttons):

Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format.

Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format.

Export To Html - Click the third button after the arrows to export the data to an HTML formatted file.

To Exit the Data View tab and Close this Report dialog Form, Click the Close box HelpFilesCloseBoxon the right at the top of the Data View tab.