NEO Version 5.1.34.X Accounts Payable System New Features

This Help File Page was last Modified on 10/252013

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NEO Version 5.1.34.X Accounts Payable System New Features

This Help File Page was last Modified on 10/252013

Welcome to the Summary Page which describes the major New Features added to the Accounts Payable System within the MKMS NEO Version 5.1.34.X Release.

This New Features Table contains three columns of data relating to each of these New features:

1.Program Module(s) Affected - This column lists the specific modules that were improved.

2.Chapter Links - This column lists of the link(s) to the chapter(s) where the previous instructions, illustrations and explanations have been revised to reflect the program changes and/or enhancements.

3.Description of the Enhancement - A brief explanation of the new features, functions and enhancements that have been added in this release with links to all of the affected chapters and some related chapters, also.

 

Understanding the New features Chart:

All of the Program Module(s) that are Affected are listed.

The Chapter Links are provided for finding the instructions, illustrations, and details on the operation and usage of the new feature(s).

A brief Description of the Enhancement is shown, sometimes with additional Chapter Links.

 

Program Module(s) Affected

Chapter Links

Description of the Enhancement

 

 


Accounts Payable System

Vendor Listing Report

There is a new Vendor Listing Report which includes each Vendor Name, complete address information, and contact information including an email address, if entered.

Accounts Payable System

Recurring Purchases

The new Cancel Purchase function provides Users the ability to cancel both Open Term and Fixed Term Recurring Purchases and still preserve the original Recurring Purchase record in the database.

Any previously canceled Open Term Recurring Purchase may easily be Re-activated at a later date.

 

A new Weekly Payment Frequency has been added to the Recurring Purchases Form which provides for the automatic billing (and payment) of Weekly Payment Obligations.

When the Auto Pay procedure is executed, the required set of Recurring Purchase Invoices are created for the entire Month.

The first Invoice will be Dated with the Purchase Day specified, and each subsequent 7 Day Period's Invoice will be Dated as appropriate, until all of the required Invoices are created for that Month.

All Invoices within the set will have the same Invoice Number, but each Invoice Number will have a hyphenated numeric suffix (e.g., 1234-1, 1234-2, 1234-3).

The Due Date for each Invoice within the set will be calculated based the Sale Date assigned and the Vendor's Terms.

Accounts Payable System

Employee Groups

This new/updated tab enables specifically assignable Access Rights to be granted on a Field by Field basis for each Form to which the currently selected Employee Group has been granted Access Rights.

The Forms which currently have this Field by Field access permission option are:

oEmployee Form

oPayment Allocations Form

oVendor Form

Other Forms may be added to the Field Access tab from time to time.

Accounts Payable System

Documents

The Documents Icon on the Vendors Form has a new Down-Arrow () attached to the Documents Icon providing these two options:

1.Click the Documents Icon's Down-Arrow () to view a Drop-Down Selection List of the previously attached Documents - from which  the User may Select one of those Document Titles to open that specific Document immediately.

2.Click the Documents button itself to open the Documents Form.

Accounts Payable System

Purchases by Month by Year

The new Purchases by Month by Year Report provides a graphic analysis and tabular (spreadsheet like) chart summarizing the value of those Purchases made each month for the last five years.

Accounts Payable System

Purchase Orders

The revised Purchase Orders Form now includes Tracking Number, Shipper and Work Order fields on each Detail Line Item.

Work Order field - Displays the Work Order Number - if one has been specifically assigned to this Detail Line Item, or the appropriate Work Order Number may be assigned

 

For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Closed Purchase Order may be displayed whenever required.

To do so, Double-Click the appropriate Detail Line Item.

The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item.

Accounts Payable System

Shipping Methods

This is a new Shipping Methods Form which is used to pre-define   the ways shipping services are identified for Purchase Orders.

Accounts Payable System

Bank Reconciliation

The Bank Reconciliation Form, upon completion of a Reconciliation Procedure, will now display the Bank Reconciliation Summary report automatically.  

This Reconciliation Summary report may be viewed, printed, and/or printed to a file where it may be saved as a PDF file.

Each completed Bank Reconciliation data set is stored in the new Bank Reconciliation History tab on the Bank Form.

Accounts Payable System

General Ledger System

Bills

The Bill Form now has a Payments tab which lists the Payments (if any) that have been Allocated to the currently displayed Bill.

You may Double-Click any listed Payment item to open the associated Payments Form

The Purchase Date for Bills may not be reset to a Date within a  Period that has been Closed!

 

A new PO Number field has been added which identifies the Purchase Order Number from which the Bill was generated.

 

For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Bill may be displayed whenever required.

To do so, Double-Click the appropriate Detail Line Item.

The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item.

Accounts Payable System

Sale-Purchase Items

A new Taxable? field has been added to the Sale-Purchase Item Form - replacing the original Taxable? field.

Under Development - A new AP Taxable? field has been added to the Sale-Purchase Item Form - thus allowing Purchases and Sales to be identified as Taxable (by default) independently.

Accounts Payable System

Purchases Analysis Report

The revised Purchases Analysis Report now offers:

Vendor - A selection for the Purchases made from All, or a specified set of (one or more) Vendors.

Purchase Items - A selection for the Purchases made from All, or a specified set of (one or more) Purchase Items.

GL Purchase Accounts - A selection for the Purchases made from All, or a specified set of (one or more) General Ledger Accounts that are Purchase related.

Invoices - A selection for the Purchases made from All, or a specified set of (one or more) Vendor Bills (Invoice Numbers).

Display Amount - Specify how the Purchase Amount will be reported:

oNet - Display the net cost of the Purchase Item(s) (exclusive of any Sales Tax).

oGross - Display the gross cost of the Purchase Item(s) (including all Sales Taxes).