This Help File Page was last Modified on 03/24/2020
•Information previously entered using the setup wizard of the Inventory Tracking and Job Costing System may also be reset within this Inventory Options tab.
•To access the User Options Form
a)From the Backstage Menu System Select Maintenance and Choose General and Click User Options or,
b)From the Quick Access Menu, Select Maintenance and Choose User Options.
✓This will open the User Options Form
User Options - Company tab - Company Settings bar
b.Insert_Comments_From_WOMD_To_Invoices - Inventory/Materials:Comments will not be added to the Invoice's detail line item when the Company Setting "Insert_Comments_From_WOMD_To_Invoices" is set to False ("F").
▪If the "Insert_Comments_From_WOMD_To_Invoices" option is set to True ("T"), those Inventory/Materials Comments will be included in the Invoice's detail line item
c.Confirm Negative Inventory - By default, the ConfirmNegativeInventory option is set to False ("F")
i.When the ConfirmNegativeInventory option is set to True ("T"), if an Inventory item is used in the Job Costing Form's Inventory tab, entered in the Inventory\Materials tab of a Work Order, added to an Invoice, or included as a Proposal Item on a Proposal - and the addition of that Inventory item would result in a negative Quantity on Hand value for that Inventory item, a Pop-Up Warning Message will be displayed.
ii.To turn off this Pop-Up Warning Message feature again, set the ConfirmNegativeInventory option to False ("F").
c.ITJC Is Installed - By default ITJCIsInstalled is set to False ("F").
d.Average Cost Inventory - By default AverageCostInventory is set to False ("F").
II.Inventory Options tab - Click the Inventory Options tab and identify the Inventory Valuation Method and other information as requested below:
❖Review the Inventory Valuation Methods chapter first.
User Options Form - Inventory Options tab
✓Default Warehouse - The default entry is the system's predefined Default Warehouse.
▪When entering a Detail Line Item on a Sales Invoice for the sale of an Inventory Item, or on a Bill for the Purchase of an Inventory Item, the Warehouse from which this Inventory Item was (or will be) taken (or stocked) is identified - by default - as the Default Warehouse selection provided here.
▪Use the Drop-Down Selection List to Choose a different Warehouse Name, if desired.
oThereafter, when Invoices, Purchase Orders, Bills and/or Work Orders are created for a Subscriber who was assigned to a Division (a Division assignment to a Subscriber is optional), by default, any Inventory related Transaction posted to one of those Invoice, Purchase Order, Bill and/or Work Order documents will automatically be assigned to that default Division Warehouse but may be changed when needed.
✓Default Job Cost Invoice Code - Enter the default Sale-Purchase Item that is to be used when creating a Job Costing Invoice.
•Inventory Valuation Methods - a brief review:
b)LIFO - Used to initiate the Last In - First Out Inventory Valuation Method.
c)Average Cost Inventory (Required) - Another approach to Inventory Valuation (required when using the STARK 35 General Ledger System) is to use the Average Inventory Cost for to determine the Value that is used in the associated General Ledger System transactions.
▪This Inventory Valuation Method will establish and maintain the Value of the Inventory by Averaging the Cost of that Inventory so that all Price (cost) changes of an Inventory Item are taken into consideration whenever the Value of that Inventory Item is reported.
User Options - Company tab - Company Settings dialog - Average Cost Inventory option
▪The ITJCIsInstalled is set to True ("T") when the Start Inventory Tracking/Job Costing setup wizard was executed.
i.If LIFO (Last In/First Out) was the previously selected Inventory Valuation Method, it will be turned off automatically.
▪When the Calculate Average Inventory Item Cost process is executed, the AverageCostInventory option will be set to True ("T") in the Company Settings dialog (in the Company tab of the Users Options Form).
ii.It will convert the Inventory Valuation to the Average Cost paid for an Inventory Item,
2)Review the Inventory Valuation Options chapter for detailed information for all of the available Inventory Valuation Methods.
3)Review the Understanding how Inventory Values & Counts are Calculated chapter for more information if you are (or will be) using the STARK 35 General Ledger System.
•Go to Job Types chapter.