General Ledger System > General Ledger Maintenance Entries

❑Before entering/updating the required General Ledger's Maintenance Entries:

1.Be sure that you have read the Understanding a General Ledger System chapter.

2.Also, review:

a.the General Ledger Start-up Overview if you are new to this General Ledger System, or

b.the General Ledger Upgrade Overview chapter if you are upgrading the STARK 35.

3.Then, complete the Maintenance Entries outlined below.

❑There are two types of system Entries that need to be understood:

1.Account Divisions - Although not a real Maintenance Entry, one of the system's predefined Account Divisions must be assigned to every General Ledger Group, and so are an integral part of the General Ledger System and must be understood by any Employee who has been granted Accounting Administrator privileges.

2.Cash Flow Groups - Also not a real Maintenance Entry, one of the system's predefined Cash Flow Groups will need to be assigned to certain General Ledger Accounts - as specified in the Cash Flow Groups chapter - to be able to produce a proper Cash Flow Statement.

❑There are four types of Maintenance Entries that may need to be added/updated:

1.General Ledger Groups - The General Ledger Groups must be defined because they determine where their associated General Ledger Accounts will appear in your Company's Financial Statements & Reports.

2.General Ledger Accounts - Your Company's General Ledger Accounts must be defined and must include a General Ledger Group assignment.

3.Departments - If your Company will be implementing Multi-Departmental Accounting (the goal of which is to have the General Ledger System produce Departmentally based Income Statements), those Departments must also be defined.

4.Sale Purchase Items - Update the Sale-Purchase Item records to include the appropriate General Ledger Account Number(s) - (e.g., a Sale GL#, and/or a Purchase GL#, and/or an Unearned Revenue GL#), and if implementing Multi-Departmental Accounting, a Department Number.

❑What's Next?

•Read and Complete all of the actual Maintenance Entries steps listed above.

•Read and Complete the General Ledger Start-up Procedures

•Run the General Ledger Setup Wizard Bank Maintenance

✓The Wizard will confirm, and if any are missing, allow you to update each of the Company's Bank Account(s) and Sale Purchase Items with the appropriate General Ledger Account Number(s).