Credit Card Surcharge Setup

This Help File Page was last Modified on 10/01/2021

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Credit Card Surcharge Setup

This Help File Page was last Modified on 10/01/2021

A Credit Card Surcharge may be assessed on designated Subscriber Payments that are made using their Credit Card,

This Credit Card Surcharge Setup process puts in place your Company's decision to assess a Credit Card Surcharge.

Those Surcharges are assessed as a percentage of the Amount being charged on the Credit Card

That Surcharge Amount charged to the Subscriber's Credit Card is in addition to the Amount needed to pay the Balance Due on an Invoice  

 

Credit Card Surcharge Setup procedure:

1.General Ledger Account - For General Ledger System Users, enter the Account that will be used to track and report Credit Card Surcharge revenue

 

HelpFilesGeneralLedgerAccount-CreditCardSurcharge

General Ledger System - Accounts Form - Credit Card Surcharge entry

 

2.Sale-Purchase Item - Enter the Sale Item that will be used to track and report Credit Card Surcharge revenue

 

HelpFilesSale-PurchaseItem-CreditCardSurcharge

Sale-Purchase Items Form - Credit Card Surcharge entry

 

3.Company Settings related to the Credit Card Surcharge  

 

HelpFilesCompanySettings-Surcharge

Company Settings - Surcharge related settings

 

a.Surcharge_GLAccount - Enter General Ledger Account that should be used when creating transactions related to Credit Card Surcharge

b.Surcharge_MaxPercent - Set the maximum percentage allowed when entering the Surcharge percentage rate for each Credit Card type

c.Surcharge_Use - Set theTrue/False setting to indicate whether (or not) a Credit Card Surcharge may be assessed

d.Surcharge_SaleItemID - Enter the Sales-Purchase Item that should used when creating Credit Card Surcharge transactions

 

4.The Payment Method Types Form offers a Credit Card Surcharge % field in which the actual Surcharge % Rate may be specified, when appropriate

 

HelpFilesPaymentMethodTypes-Form

Payment Method Types Form - Credit Card Surcharge % field

 

Credit Card Surcharge % - Once the Company Settings related to the Credit Card Surcharge  have been properly entered, this Credit Card Surcharge % field will be available and is used to the enter the actual Surcharge % Rate, when appropriate.

 

5.The States Form is used to identify which of the United States and its Territories are and are not permitted to actually assess a Credit Card Surcharge  

 

HelpFilesStatesForm-ExemptState

States Form - Surcharge Exempt State

 

E-Payments - Once the steps 1. - 5. have been completed, when the E-Payments Form is used to pay an Invoice, for those States where a Surcharge may be assessed, the E-Payments Form will have some additional fields:

a.Use Surcharge if applies - This box will be Checked automatically if the Subscriber is within a State where a Surcharge may be assessed, but that Check may be removed.

b.Total Amount - This is the sum of the Surcharge plus the Balance Due on the Invoice being paid.

c.Amount - This is the net Balance Due on the Invoice being paid, not including any Surcharge.

 

HelpFilesE-Payments-SurchargeInfo

E-Payments Form - Surcharge related fields are circled

 

 

Fully Automated Recurring Billing - When a Credit Card Surcharge is in effect within the Subscriber's State in which a Recurring Revenue Invoice is generated, any of those Invoices that are automatically Paid using a Payment Gateway to execute Credit Card Payments will be assess the associated Credit Card Surcharge.