❑The Converted Proposals Report provides a Grid (list) of those Proposals which were converted - within a specified Date Range - to an Invoice, Job, and/or Work Order.
•The Converted Proposals are presented as a list displayed as a fully functioning Grid with the usual Retrieve, Print, Export Icons, and a Go To Subscriber option.
1.A Date Range entry will determine what are available to be listed.
2.It is initially sorted by Type (e.g., INVOICE, JOB, WO), but may be resorted by any column, as needed
3.Because it is a fully activated data grid, the list's contents (columns) may be rearranged, and any of those columns removed or added; and the list may be Grouped, Filtered, and Printed, as needed.
4.The customized list of Converted Proposals may then be produced as a Print Preview, and actually Printed (or Exported), when appropriate.
•To view or print this Converted Proposals Report
a)From the Backstage Menu System Select Reports and Choose Prospect And Proposal and Select the Converted Proposals option, or
b)From the Quick Access Menu, Select Reports and Choose Prospect And Proposal and Select the Converted Proposals option
Converted Proposals Report - Grid
❑Understanding the Converted Proposals data grid
Converted Proposals Report - Grid with Data
❑Menu - The top of the Converted Proposals dialog has a simple menu of options:
•Start - By default, this will be one week ago.
✓Use the Drop-Down Calendar/Date Entry field provided to enter a different date, if needed.
a)Click on the Date field and type the desired Date using a MM/DD/YYYY format; or
b)Use the Drop-Down Calendar/Date Entry field provided to Choose the desired Date
•End - By default, this will be Today
✓Use the Drop-Down Calendar/Date Entry field provided to enter a different date, if needed.
•Retrieve - Once the (Start, End) Date Range has been set, Click the Retrieve Icon to populate the Grid.
•Print - When the Converted Proposals list has been formatted as needed, the User may Click the Print Icon to create a Print Preview.
•Export - Once the data has been formatted, filtered, sorted and configured as needed, Click the Export Icon to display the standard Windows® Save As dialog.
✓See the data grid chapter for more information.
•EMail - Once the data has been formatted, filtered, sorted and configured as needed, Click the EMail Icon to send this data as a PDF attachment to an Email address of your choosing.
•Go To Subscriber - Select a specific Proposal record and Click this Go To Subscriber Icon to open that Subscriber Form.
•More Go To Options - Right-Click on any line item within the Converted Proposals Grid to open the Radial Right-Click Menu to access one of the options listed below, availability is based on what type of document was created from the selected Converted Proposal:
a)Go To Subscriber to open the associated Subscriber Form
b)Work Order option to open an associated Work Order Form (when available)
c)Invoice option to open an associated Invoice Form (when available)
d)Job option to open the associated Job Costing Form (when available)
Converted Proposal Report - data-grid - Radial Right-Click menu
•This Converted Proposals report may include the "Inside Sale" field which allows the User to filter that Inside Sale field in the report's Grid by "True" (originally a Subscriber's Proposal), or "False" (originally a Prospect's Proposal).
❑Grid - The data is listed in a Grid of columns of information and has its own Ribbon Menu at the bottom.
•Columns - Select which columns of data are to be displayed:
Converted Proposal Report - Field selection options
✓Click the asterisk (¬) at the left of the data grid's Header row (see the mouse pointer in the illustration above) to display a list of all of the column names - and associated data - which may be included in the list.
✓By default, all Column Names will be Checked.
✓Remove the Check mark (Click on the Check to remove it) to hide that column of data from the data grid.
•Special Information:
✓Completed - If the Proposal was converted to a Job or a Work Order, when that associated Job or Work Order has been completed, this box will be Checked by the system.
✓Complete Date - If the Proposal was converted to a Job or a Work Order, when that associated Job or Work Order has been completed, this Date of the Completion will be inserted by the system.
✓Open Proposal - Double-Click on any Proposal within the data grid to open the associated Form for that Type (e.g., INVOICE, JOB, WO).
✓Ribbon Menu - This provides the normal record movement Icons.
•Setting the Order in which the data in the grid is Listed within the Converted Proposals Grid dialog (Report):
✓The default sorted order of the Converted Proposals Grid List is based on the Subscriber's Name - which is ordered from lowest to highest (A - Z).
✓Thereafter, the column that determines the sorted order of the List may be easily changed, whenever needed.
Converted Proposals Grid - ordered by Type
✓To do so:
▪Click another column's Header Name (the mouse points to the sorting arrow within the Type Header Name in the illustration above) to change the sorted order to by on that column of data, with the sorted order automatically set from lowest to highest (a-z or 1 - 9).
▪To change this newly selected column's sorted order from highest to lowest, Click that column's Header Name again.
▪An Arrow next to the Header Name indicates the column that is determining the sorted order of the Grid Data.
o~ indicates lowest to highest (a-z or 1 - 9)
o€ indicates highest to lowest (z-a or 9-1).
•Grouping the Grid Data - The data grid may be separated into Groups based on a selected column's Header Name.
✓To do so: Drag & Drop a Header Name to the Drag a column here to group a column area above the data grid's Header.
Converted Proposals Grid - grouped by Type
▪All the rows associated with the selected Header Name will be Grouped together, followed by the next Header Name and its associated rows, etc.
✓To cancel the Grouping, just Drag & Drop the selected Header Name back to the Header itself.
▪If this Converted Proposals data grid is closed when Grouping is still in effect, once reopened, the previously established Grouping will still be in effect.
•See the Grids & Lists - Print Preview - Exporting Data chapter for much more information about formatting and printing (and exporting) the Converted Proposals Report Form's data grid