Cash Receipts by Payment Method

This Help File Page was last Modified on 03/25/2017

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Cash Receipts by Payment Method

This Help File Page was last Modified on 03/25/2017

The Cash Receipts by Payment Method report provides a summary list of all, or a selected set of (one or more) Receipts by Date, for each Day within a specified Date Range of All, or filtered for a selected set of (one or more of the 8 possible) Payment Methods (not including those monies posted as a Customer Deposit).

There are two ways to access the Cash Receipts by Payment Method dialog:

a)From the Backstage Menu System Select Reports and Choose Receivable Reports, or

b)From the Quick Access Menu, Select Reports and Choose Receivable Reports.

Then, Select the Cash Receipts by Payment Method option.

 

the Cash Receipts by Payment Method report tabs - There are three tabs on the Cash Receipts by Payment Method report dialog.

Options - Initially only the Options tab is shown (until you make your Options selections and Select Print).

 

HelpFilesCashReceiptsByPaymentMethodOptions

Cash Receipts by Payment Method - Options tab

 

Date Range - Set the Date Range to be reported, which by default will be the Current Month.

a)Click on the Date field and type the desired Date using a MM/DD/YYYY format; or

b)Use the Drop-Down Calendar/Date Entry field provided to Choose the desired Date

From: Use the Drop-Down Calendar/Date Entry field to Choose a different starting date for this report.

To: Use the Drop-Down Calendar/Date Entry field to Choose a different ending date for this report.

 

Payment Methods - By default, All Methods of Payment (Receipts) that were received from Subscribers, within the Date Range specified above, will be included in the report.

In addition to [All], you may limit the report to a selected set of one or more Payment Methods:

1)American Express - charged to this Credit Card

2)Cash - received an actual Cash payment

3)Check - paid with a Business or Personal Check

4)Discover - charged to this Credit Card

5)Electronic Transfer - received Direct payment from Subscriber's Bank

6)MasterCard - charged to this Credit Card

7)Visa - charged to this Credit Card

8)Other - paid via "In-Kind" or with something else of value

 

oUse the Drop-Down Check Box List to select the set of (one or more) Payment Methods that are to be reported.

oRemove the-Check for the [All] option - if it is Checked.

oCheck the specific Payment Methods which are to be reported.

oOnce a Methods of Payment selection set is identified, that selection set will become the new default.

 

To reset the Methods of Payment selection to [All]:

oOpen the Drop-Down Check Box List

oCheck the [All] box

oThis action will remove all of the other choices (Check marks).

 

Print - Click the Print button HelpFilesPrintButton to Preview and optionally Print this Cash Receipts by Payment Method report.

To Exit this Report dialog, Click the Close button HelpFilesReportDialogCloseButton toward the bottom of the Options tab.

 

Preview - The Preview tab presents the report which resulted from the Options you've selected.

Up Arrow/Down Arrow - hi - Moves the report one line up, or one line down, respectively.

Page Up/Page Down - Moves the report to the previous or next page, respectively.

 

HelpFilesCashReceiptsByPaymentMethodPreview

Cash Receipts by Payment Method - Preview Tab

Home - HelpFilesHomeKey- Using either the screen Icon or your Keyboard's Home key, moves the report to the top of the first page.

End - HelpFilesEndKey- Using either the screen Icon or your Keyboard's End key, moves the report to the bottom of the last page.

Arrows - The arrows allow you to move back and forth, from page to page.

Number - Indicates the page number you are viewing.

You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately.

If you enter an invalid page number, it will be ignored.

Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen.

Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view).

Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen.

Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage.

 

HelpFilesPercentageOfViewAdjuster

When you Click the Zoom To Percentage button, the Percentage selector will be displayed.

You may then Click the Up  or Down arrow to set the exact amount of Zoom you want.

Print - Click the Print button to Print HelpFilesPrintIconthe displayed Cash Receipts by Payment Method Report.

Email - Click the Email button HelpFilesEmailButtonto send the Report to an Email Address of your choosing.

To Exit the Preview tab and Close this Report dialog Form, Click the Close box HelpFilesCloseBoxon the right at the top of the Preview tab.

.

Data View - This view provides a tabular (spreadsheet style) presentation of the selected data.

 

HelpFilesCashReceiptsByPaymentMethodDataView

Cash Receipts by Payment Method dialog - Data View tab

 

Arrows - Click the arrows to move through the record.

Export - Exporting the data from this Data View tab (note the "fly-over" help available on these buttons):

Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format.

Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format.

Export To Html - Click the third button after the arrows to export the data to an HTML formatted file.

To Exit the Data View tab and Close this Report dialog Form, Click the Close box HelpFilesCloseBoxon the right at the top of the Data View tab.

 

Note: Shown below is the same Receipts Data as it would appear on the Cash Receipts Report if identical Date Range and Payment Type(s) are selected - minus any Refunds that were issued.

 

HelpFilesCashReceiptsReportByPaymentTypeSample

Cash Receipts Report - Preview tab showing the same Receipt information - minus any Refunds