Allocations

❖What exactly does the phrase "Allocating a Receipt to an Invoice" actually mean?

•Assigning the value of a Receipt to a specified Invoice and therefore applying that Value as a "payment" on that Invoice.

•This "payment" may pay off that Invoice in full, or in part, based on the value of the Receipt and the Balance Due on the Invoice to which is is applied.

❑There are four ways to Allocate a Receipt to an Invoice:

1.Use the Apply Receipt option on the Receipt Form to allocate a Receipt manually (#1 below).

2.Use the Auto Apply option on the Receipt Form to allocate a Receipt automatically

3.Use the Receipt Posting Form to enter a Receipt Amount and select the Invoice(s) to which that Amount will be allocated automatically.

4.Use the Receipt Allocations Form accessible from the Subscriber Options Menu on the Subscriber Form (#2 below).

❑Manually Allocate a Receipt using the Receipts Allocation Form (accessible two ways):

1.On the Receipts Form:

✓Use the List Icon on the Navigation Section of the Receipts Form's Ribbon Menu to Locate the Receipt to be Allocated to one or more Outstanding Invoices.

✓Click the Apply Receipt option on the Actions Section of the Receipts Form's Ribbon Menu

2.On the Subscriber Form's Subscriber Options Menu, Select the Receivables Sub-Menu, then Choose the Allocations option.

HelpFilesReceiptsAllocate

Receipts Allocation Form

❖See the Allocating Receipts chapter for complete information.

➢Note: Receipts may also be specifically Allocated using the Receipt Posting Form,

✓There, after Locating the appropriate Subscriber record, the User Clicks the Open Receipts Tab to choose an existing unallocated Receipts which may then selectively allocated to existing Invoice(s), and/or allocated to individual Detail Line Items of a selected Invoice; or

✓There a new Receipt may be entered then allocated to existing selected Invoice(s), and/or allocated to individual Detail Line Items of a selectedInvoice.