Navigation: Accounts Receivable System > Receivables - File Menu Options > Post Auto Drafts: Hong Kong This Help File Page was last Modified on 12/07/2018

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* INSTRUCTIONS FOR HONG KONG PAY IMPORT *

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This Chapter is still being revised!

 

❑Hong Kong

 File Type:  Drafts Bank Accounts Only

 -  Requires HKBankAccount field in Bank Table

 -  Produces Comma Delimted File

 -  Output Fields

         1.    Hard Coded Value = 'R'

         2.    Subscriber.BillPayer

         3.    InvoiceHeader.InvoiceNumber

         4.    Subscriber.RoutingNumber

         5.    Subscriber.BankAccountNumber

         6.    InvoiceHeader.BalanceDue

         7.    Draft Date - Format=mm/dd/yy

         8.    Subscriber.SubscriberName

         9.    Hard Coded Value = 'M'

         10.  Bank.EFTID

 

 

 

❑When your Company selects Hong Kong as the File Type to be used for Auto Draft Processing, the options available to be selected are:

 

Post Auto Drafts - Hong Kong options

 

•Period To Post - Define what Recurring Billing Period is being processed for Pre-Authorized Auto Drafts.

✓Year - Use the Drop-Down Selection List to Choose the Year that is being processed for Pre-Authorized Auto Drafts.

✓Month - Use the Drop-Down Selection List to Choose the Month that is being processed for Pre-Authorized Auto Drafts.

✓Cycle - If the Multiple Billing Cycles feature has been implemented, use the Drop-Down Selection List to Choose the Recurring Billing Cycle that is being processed for Pre-Authorized Auto Drafts.

•Batch No. - By default, it will be the calendar number of Today. Change this Batch Number, as needed.

•Bank - The correct Bank Name will be automatically inserted based on the Bank assigned to the selected Recurring Billing Cycle.

•Pay Date - By default, it will be Today

✓Use the Drop-Down Calendar/Date Entry field  to Choose the Date these Invoices will be marked as Paid within the Accounts Receivable System.

✓This Pay Date should be on or after the Draft Date entered next.

•Draft Date - By default, it will be Today

✓Use the Drop-Down Calendar/Date Entry field to Choose the Date that these Amounts will be Withdrawn (Drafted) from the Subscriber's Bank account.

✓This Draft Date should be on or before the Draft Date entered previously.

•Generate EFT File - You will need an EFT file generated, so Click this Generate EFT File? box.

•File Type - Use the Drop-Down Selection List to Choose the Hong Kong EFT system.

•Post Credit Cards? - Do Not Check this box

✓This Auto Draft processor will only post EFT Cash Deductions.

 

❑Understanding the Hong Kong File Format

•File Type: Hong Kong - For Drafting Bank Accounts Only

✓Requires the Account # entry in the Hong Kong sub-tab of the Bank Table

 

 

✓Produces a Comma Delimited text file.

 

•Auto Draft file's Output Fields

           1.    Hard Coded Value = 'R'

         2.    Subscriber>Bill Payer

         3.    Invoice Header>Invoice Number

         4.    Subscriber>Routing Number

         5.    Subscriber>Bank Account Number

         6.    Invoice Header>Balance Due

         7.    Post Auto Draft>Draft Date - Format = mm/dd/yy (e.g., '02/01/18')

         8.    Subscriber>Subscriber Name

         9.    Hard Coded Value = 'M'

         10.  Bank>Hong Kong sub-tab>Account #