Navigation: Accounts Payable System > Reporting Accounts Payable System Results: Bills on Payment Hold This Help File Page was last Modified on 04/03/2017

❑There are times when you may want to Hold Payment owed to a Vendor for a specific Bill.  

•This is done when you Check the Hold Payment box on the Bills Form which identifies that Bill as being on Payment Hold.

✓When a Bill is on Payment Hold, it will not be available for payment on either the Disbursements or the Allocations Form.

✓It will not appear on the Cash Requirements Report.

✓It will, however, appear on this Bills on Payment Hold report.

•There are two ways to access the Bills on Payment Hold dialog:

a)From the Backstage Menu System Select Reports and Choose Payable Reports, or

b)From the Quick Access Menu, Select Reports and Choose Payable Reports.

✓Then, Select Bills on Payment Hold.

 

Bills On Payment Hold - Options tab

 

❑Bills on Payment Hold tabs - There are three tabs on the Bills on Payment Hold Report dialog.

•Options - Initially only the Options tab is shown (until you make your Options selections and Select Print).  

✓Show Vendor Comments - Check this box to include the Comments field found on the Edit Tab of the Vendors Form.

✓Show Invoice Comments - Check this box to include the Comments entered in the Bills Form.

✓Print - Click the Print button to Preview and optionally Print (to a File or a Printer) this Bills on Payment Hold report.

✓To Exit this Report dialog, Click the Close button toward the bottom of the Options tab

 

•Preview - The Preview tab presents the report which resulted from the Options selected above.

✓Up Arrow/Down Arrow - h Moves the report up one line, i Moves the report down one line.

✓Page Up/Page Down - Moves the report to the previous or next page, respectively.

 

Bills On Payment Hold - Preview tab

 

✓Home - - Using either the screen Icon or your Keyboard's Home key, moves the report to the top of the first page.

✓End - - Using either the screen Icon or your Keyboard's End key, moves the report to the bottom of the last page.

✓Arrows - The arrows allow you to move back and forth, from page to page.

✓Number - Indicates the page number you are viewing.

▪You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately.

▪If you enter an invalid page number, it will be ignored.

✓Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen.

✓Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view).

✓Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen.

✓Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage.

 

▪When you Click the Zoom To Percentage button, the Percentage selector will be displayed.

▪You may then Click the Up  or Down ‚ arrows to set the exact amount of Zoom you want.

✓Print - Click the Print button to Print (to a File or a Printer) the displayed Bills on Payment Hold Report.

✓Email - Click the Email button to send the Report to an Email Address of your choosing.

✓To Exit the Preview tab and Close this Report dialog Form, Click the Close box on the right at the top of the Preview tab.

 

•Data View - This view provides a tabular (spreadsheet style) presentation of the selected data.

 

Bills On Payment Hold - Data View

 

✓Arrows - Click the arrows to move through the record.

✓Export - Exporting the data from this Data View tab (note the "fly-over" help available on these buttons):

▪Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format.

▪Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format.

▪Export To Html - Click the third button after the arrows to export the data to an HTML formatted file.

✓To Exit the Data View tab and Close this Report dialog Form, Click the Close box on the right at the top of the Data View tab.