Navigation: General Ledger System: Financial Statements & Reporting This Help File Page was last Modified on 10/29/2018

❑There are a variety of General Ledger related reports available in the General Ledger System.

➢Note: The General Ledger Reports menu does not appear on the main Reports menu until the General Ledger Setup Wizard has been run successfully.

 

•To access the General Ledger System's Report options use either of these two methods:

a)From the Backstage Menu System Select Reports and Choose the General Ledger Menu, then Click the required option, or

b)From the Quick Access Menu, Select Reports and Choose the General Ledger Menu, then Click the required option.

 

Reports - General Ledger Reports

 

•A brief description of each of these General Ledger Reports is provided below with the detailed explanation of each report provided within its associated chapter:

1.Balance Sheet - Lists the Asset. Liability and Equity account balances (Assets minus Liabilities equals your Equity).

2.Balance Sheet Comparison - provides a Balance Sheet (i.e., a report listing the Assets, Liabilities and the resulting net Equity for a User specified Month and/or Year - compared to the previous Month and/or Year - for any Financial Transactions that were posted after the Set-Up Wizard for the General Ledger System was successfully executed.

3.Cash Flow - The Cash Flow Statement report provides a typical Statement of Cash Flows that reports the Description and Amounts of what Financing, Investing, and Operating related Financial Transactions increased and/or decreased the net Value of your Company's Cash Position.

4.General Journal (Report) - Lists any manual transactions that have been made for the Month and Year combination you specify.

5.Income Statement - This report compares Revenue to Expenses for All or a selected set of (one or more) Divisions, and/or for All or a selected set of (one or more) Departments, based a selected (by default the Current) Year, reporting the net difference as the Profit (or Loss - if those Expenses are greater than the Revenue).

6.Profit And Loss Comparison - This report compares Revenue to Expenses for All or a selected set of (one or more) Departments, and/or a selected set of (one or more) Divisions, for a chosen Custom Date Range, or for one of the predefined Accounting Periods; reporting the net difference between each of those Periods (or the Month within those Years) as the Profit (or Loss - if those Expenses are greater than the Revenue) for each of the reported Years/Months.

7.Profit & Loss Yearly View - report is presented in a grid format For a User chosen Year and includes:

a.A list of each Sales and Expense Account (with or without a balance) for the entire Company  

b.Each Account's Balance and Net Profit/Loss are shown for each month,

c.A YTD Totals column is also included for each Account along with the net Profit/Loss for the Company's whole Year .

8.Trial Balance - Used for preliminary analysis of a month's transactions, comparing Debits to Credits, to ensure that your General Ledger System is in balance.

9.Transactions and QB Export -

 

•Other Options that may be used to create General Ledger related Reports:

1.Account Register - provides a List (Grid) - which may be printed and/or exported - containing all Financial Transactions posted to a User Specified General Ledger Account - selectable by Transaction Date(s), Department, Division,Source, and General Ledger Account.

2.Transaction File - provides a List (Grid) - which may be printed and/or exported - with every Debit and Credit Financial Transaction that was posted to the General Ledger System - within a User Specified Date Range.

1.General Ledger Checkpoints - provides a List (Grid) - which may be printed and/or exported - that allows a User to review the General Ledger Checkpoints that were recorded when an Accounting Period is Closed in the General Ledger System, and any User generated General Ledger Checkpoints which were created manually.