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Run Automatic Billing

This Help File Page was last Modified on 06/23/2016

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Run Automatic Billing

This Help File Page was last Modified on 06/23/2016

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Run Automatic Billing

This Help File Page was last Modified on 06/23/2016

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Automatic Billing of Recurring Revenue - One of the most powerful features in the MKMS Accounts Receivable module is the automation of Recurring Revenue Billing. The following steps must have been completed before this automated billing process may be used:

Sale-Purchase Items for the types of Recurring Revenue related services that you provide must be created.

 

HelpFilesRecurringRevenueSalesItem

Sale-Purchase Items Form - Recurring Revenue Item

 

These are called the Recurring Revenue Sales Category Codes.

 

Pay Groups need to be entered to establish the normal rates for the Recurring Revenue related services you provide.

 

HelpFilesPayGroups

Pay Groups Form

 

If you plan on billing using the Recurring Billing Cycles feature (where different groups of Subscribers may be billed at different times throughout the month), these billing cycle groups must be defined and assigned to the appropriate Subscribers.

 

HelpFilesRecurringBillingCyclesDefaults

Recurring Revenue Billing Cycles Form

 

Finally, the Subscriber's Recurring Revenue information must be entered for each Subscriber who will be billed for one or more Recurring Revenue Contracts.

 

HelpFilesRecurringRevenueForm

Recurring Revenue Form - Recurring Information Tab - Open Term entry

 

Billing Recurring Revenue - Although simple to do, this may be the most powerful feature in the Accounts Receivable System module.

 

HelpFilesAutoBillingProcedure

Auto Billing dialog for billing Recurring Revenue

 

To open the Auto Billing Form:

a)From the Backstage Menu System Select File and Choose Receivable and Select the Run Automatic Billing option, or

b)From the Quick Access Menu, Select File and Choose Receivable and Select the Run Automatic Billing option, or

c)In the Receivables Tab on the MKMS Desktop, Click the Auto Bill Icon.

 

Fill in the entries as described below:

Period To Bill - Use the Drop-Down Selection List es provided to enter this information.

Note: Recurring Revenue is batched, tracked and stored within MKMS by the Year, Month and Billing Cycle entered here.

Year - By default, it will be the current year unless this is the last month of the year, in which case the following year will be offered.  Enter the year for this billing.

Month -By default, it will be the month following the current month.  Enter the appropriate month for this billing.

Cycle - Enter the appropriate Recurring Billing Cycle for this billing.

Sale Date - Enter the Sale Date to appear on the Invoices generated with this Auto Billing process.

Due Date - By default, this will be set based on the Sale Date entered above and your Company's Terms set in Company Options.  

Enter the Due Date to appear on the Invoices generated with this Auto Billing process

Last 20 Periods Billed - This area displays the Year, Month and Cycle of (up to) the last 20 Auto Billing procedures executed by the system.

Initially, this will be blank (only zeros displayed).  

Once you have billed the selected billing cycle, the Year, Month and Cycle information will be displayed.

 

Run - Click Run to execute the Auto Billing process.

When the process is completed, the Total Billed: amount will be displayed.

Well, that was easy!

 

See the Auto Bill Recurring Revenue chapter for a more detailed explanation of this process and some additional variables which may be presented.