MKS Help

Add/Delete Users

This Help File Page was last Modified on 05/02/2017

Hide Navigation Pane

Add/Delete Users

This Help File Page was last Modified on 05/02/2017

Previous topic Next topic No directory for this topic No expanding text in this topic  

Add/Delete Users

This Help File Page was last Modified on 05/02/2017

Previous topic Next topic Topic directory requires JavaScript JavaScript is required for expanding text JavaScript is required for the print function Mail us feedback on this topic!  

The System Administrator has control over who may access the Sybase SQL Database.

This is the database that contains all of the information stored in MKMS.

A person who has been given access to this file is called a System User (User).

 

The access control management role of the System Administrator allows that Administrator to

a)add, delete, and update a User's user name and their associated password

b)assign each User to an Employee Group

 

The Employee Group assignment establishes what information Forms, processes and reports this User may access, view, add to, modify, and/or delete.

Combined with the Employee Group functionality, User definitions provide complete control of who may see what, enter what, and do what, with the information stored within the MKMS Sybase SQL Database.

 

An Employee cannot access MKMS until they have been given a User Name and Password, and have been assigned to an Employee Group.

There are three (3) Users defined by default, all of these User Passwords should be changed (if you are using the UL® Version of MKMSCS at your Company, see the "Passwords" section in the UL Settings, Signal Processing & Reporting Procedures chapter for how to construct a Password.

1.Admin with a password of "admin".

Add a new User.  

Select ADMIN as the Employee and then enter a User Name and Password.

 

2.Operator with a password of "operator".

Add new operator type of Users as needed.  

For at least one of them, select Operator as the Employee and then enter a User Name and Password.

 

3.Guest with a password of "guest".

Add a new User.  

Select Guest as the Employee and then enter a User Name and Password.

 

You may enter as many User Name and Password combinations for your Company's Employees, as required.  

Note: Not all Employees will need access to MKMS, so you do not have to assign them access unless they actually require database access as part of their job's responsibilities.

 

UL® Requirements: As part of properly implementing the Second Edition UL® 1981 Standard, specifically for compliance with 24.3, Passwords - The Employee's Password (i.e., Passcode) should contain 6 characters with:

One (1) alpha,

One (1) numeric,

Contain no word from the Employee's Name or their User Name,

Contain no consecutive numeric (e.g., "3456", "1234") or alphabetic sequences (e.g., "abcd", "wxyz")

Contain no repeating (e.g., "2222", "aaaa", "1111", "zzzz") characters.

 

To Enter a User

To enter Log In information and assign an Employee Group for a new Employee.

Access the Backstage Menu System and Select the Security Menu which will display the General option, then Click Add/Delete Users, or

Access the Quick Access Menu System and Select the Security Menu which will display the General option, then Click Add/Delete Users.

 

HelpFilesUsers

Add/Update Users Form

 

Click Add ("+")

Employee - Select an Employee using the Drop-Down Selection List provided.

The Employee may be an individual, or a generic sign-in for certain Employee Groups each of which have the same Access Rights.

In so doing you may set up a Login for Guests, basic Operators, clerks, etc. that have specific duties that match a predefined Employee Group's rights.

Password - Enter a Password for this User at least six characters in length.

Passwords are case sensitive.

Special Note: For UL® Version Users: The Employee Passwords should contain 6 characters with:

a.One (1) alpha,

b.One (1) numeric,

c.Contain no word from the Employee's Name or their User Name,

d.Contain no consecutive numeric (e.g., "3456", "1234") or alphabetic sequences (e.g., "abcd", "wxyz")

e.Contain no repeating (e.g., "2222", "aaaa", "1111", "zzzz") characters.

 

Confirm Password - Repeat the previous entry.

Employee Group - Assign an Employee Group using the Drop-Down Selection List provided.

Central Station Supervisor - Check the Central Station Supervisor box, if appropriate.

Save ("ü") the  record.

For instructions on how to change the assigned Password, see Change Passwords.

 

Removing a User:

Access the Backstage Menu System and Select the Security Menu which will display the General option, then Click Add/Delete Users, or

Access the Quick Access Menu System and Select the Security Menu which will display the General option, then Click Add/Delete Users.

In the Current User List box, Click on the User name to be deleted.

Click Delete (the Dash "-") to remove the User name.

 

HelpFilesDeleteUser

 

Answer Yes to Confirm the deletion.

Note:This process only deletes the User, not the actual Employee record.

 

HelpFilesUsersDeleteEmployeeToo

 

To completely remove this Employee, you should also delete the Employee record.  

However, in most cases, the Employee already has Financial, Monitoring and/or Service Transactions linked to it (Service Calls, Sales, etc.) and so cannot not be deleted.

Instead, in the Employee Form, you could simply enter an Ends date using the Drop-Down Calendar/Date Selection Box provided which would automatically cancel that Employee's Login access and delete the User record on this Add/Delete Users Form.

 

What's Next?

See User Access Rights.